Administrative

Lancaster, Ontario
Job Type Temporary
Job ID 17070
Salary $28.00
Job Description

Our Client is looking for a strong Administrative Role in Lancaster/Cornwall area

Will be working from home but may need to go to the office occasionally

This is fulltime starting immediately with one year contract (possible extension)

Pay rate: $28.00/hr.

IFS Duties (IFS is the computerized maintenance management system used by Company. This is similar to SAP used by Imperial Oil and Shell, etc.)

Sets-up project and creates forecasts in IFS

Creates project budget transfers and re-forecasts as required

Creates requisitions for vendors and materials

Creates change orders for purchase orders

Issues material to IFS work orders

Scans and uploads documents (such as field reports, inspection reports, Job Safety Assessments, Job Specific Execution Plans, etc.) to work orders

Requirements

Project Duties

Creates binders for projects such as purges, In-line Inspections, etc. to ensure a hard copy of the documents is available in the field.

Manages administrative tasks throughout project execution as required by Field Services Supervisor

Schedules meetings, takes meeting minutes and maintains action logs

Administrative Duties

Organizes and manages documentation, folders, and technical information

Creates and formats documents such as procedures, checklists, forms, etc. for continuous improvement

Compiles and enters data for review by FS supervisors. Data such as tracking lists, projects progress update, budget list, etc.

Sets up and schedules training for field services department

Works with field services to monitor maintenance projects spending and completion

Manages ad-hoc administrative requests from field services supervisors

Meetings

Takes meeting minutes and prepare department documents as required

Maintains action log

Runs presentation slides

 

Please submit your resume by email to [email protected] For more information please contact Carol at 905-867-7308

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